Could you be our next Company Secretary?
Citizens Advice Hart has been a lifeline for residents across the Hart district for nearly six decades — providing free, independent, confidential advice on debt, benefits, housing, employment and more. As demand for our services grows, so does the importance of the governance that keeps us strong, accountable, and well-run.
We’re looking for a Company Secretary to join our Board of Trustees and play a vital role in the good governance of our charity. This is a genuinely rewarding opportunity to bring your skills to an organisation that makes a real, tangible difference to people’s lives — often at their most difficult moments.
If you have a background in governance, legal, administration, or company secretarial work or simply a passion for doing things properly and making community organisations thrive, then we’d love to hear from you.
Location: Hart District (with flexible/remote working options)
Time Commitment: Approximately 15 hours per month
Remuneration: This is a voluntary, unpaid role which can be carried out either as a Trustee or a Volunteer, depending on individual preference.
Role Purpose
Key Responsibilties
Board & Meeting Support
- Plan and coordinate Trustee Board meetings (8/year) and the AGM
- Prepare and circulate agendas and meeting papers
- Take accurate minutes and track actions arising from meetings
- Maintain a forward plan of governance activities
- Provide ad-hoc support to the Chair and Trustees in co-ordination of key projects and activities
Trustee Administration
- Support recruitment, onboarding, and induction of Trustees
- Maintain records of Trustee appointments and declarations of interest
- Provide guidance to Trustees on their roles and responsibilities
Policies & Records
- Maintain up-to-date governance policies and procedures
- Ensure key documents are accurate, secure, and accessible
- Keep organisational records in good order
Person Specification
- Good organisational skills and attention to detail
- Ability to work independently and manage deadlines
- Understanding of confidentiality and professional integrity
- Experience in administration, governance, or similar roles
- Knowledge of charity governance or Company Secretary duties would be beneficial
- Familiarity with Charity Commission or Companies House requirements preferred
- Experience supporting Boards or senior teams
- IT literate with the ability to work with Word, Teams, PowerPoint, OneDrive and SharePoint
What You Will Gain
- The opportunity to make a meaningful difference in your local community
- Experience working at Board level within a respected charity
- Development of governance and leadership skills
- Flexible volunteering to fit around other commitments
How to Apply
If you have any questions about this role, please contact volunteering@citizensadvicehart.org.uk
If you are ready to apply, please complete the Trustee application form.
Closing Date: 1st August 2026
Additional Information
Citizens Advice Hart is committed to equality, diversity, and inclusion and welcomes applications from all sections of the community.
How we will use your information
The information you give us on this form will be used to help us decide whether to recruit you as a volunteer – this is our ‘legitimate interest’ under data protection law. It will only be seen by staff involved in the recruitment process, and will be stored securely. We will retain unsuccessful application forms for up to 1 year from the date the application form was received.
If you are recruited we will retain your contact information in order to involve and support you. We will also collect additional information, such as next of kin details, and over time records of training, support meetings and where relevant, appraisals. Again, it will be kept securely, and only those people who need to see your information in order to involve you will have access to it.
All use of volunteer information will be relevant to their involvement, and may include;
- Contacting volunteers when necessary
- Making changes to role, support or equipment to improve accessibility
- Monitoring statistical details of our volunteers
- Providing ongoing support to volunteers
- Monitoring the quality of advice given to clients
- Addressing the problems or complaints
You have legal rights over your data, including access to it, and the right to ask that it is corrected, restricted or deleted. There is more information on these rights on the Information Commissioner’s Office website: www.ico.org.uk
If you have any questions about how your information is collected or used, you can contact our office.
Telephone: 01252 878435